Start a New Club

Clubs are the heart of British Taekwondo, and we recognise the importance of creating strong, sustainable clubs.

Our aim is to support, develop and grow our club network, enabling them to offer quality products and services to their members.

We would encourage anybody looking to start a new club to contact us for advice, guidance and resources, to help you on your new taekwondo journey.

 Getting Started

If you are new to BT, you will have to contact our Membership Services Officer at: membership.services@britishtaekwondo.org to receive instructions on how to become part of BT and either open a club with us or to bring your existing club across to BT.

If you are already a British Taekwondo member, you will have to contact our Membership Services Officer at: membership.services@britishtaekwondo.org to convert your profile into a coach profile. You will then be advised on how to apply for British Taekwondo Coaching Insurance, and Disclosure clearance in order to activate your coach profile.

If you are already registered as an Assistant Coach with British Taekwondo and you are looking to open your own club(s) with BT, you will have to contact our Membership Services Officer to change your BT coach profile from ‘Assistant Coach’ to ‘Coach’. Having a ‘Coach’ profile on our membership system will allow you to create a club(s)/venue(s) on your profile where you can sign-up and manage your members. Assistant Coach profiles on The Hub do not have these permissions.

As a registered BT Coach or Assistant Coach, you will also have access to our exclusive ‘Club Portal’ (still in production) which has advice, guidance and templates on: club development, volunteer recruitment, funding, income/expenditure spreadsheet, online delivery advice and much more.

For assistance with the process of joining BT, please contact our Membership Services Officer at: membership.services@britishtaekwondo.org

Becoming a Lead Club Coach with BT

 Before we set up your Lead Club Coach profile on the Hub, please carefully read through our British Taekwondo requirements for becoming a BT coach and familiarise yourself with the information you will need to provide. 

Main/Lead Club and Assistant Club Coach

 Club Registration Information – to be provided to BT before you can open the club

  • Is your club already a member of any other World Taekwondo Organisations in the United Kingdom?
  • What will your club be called?
  • Who will be involved within the club set-up? i.e., Joe Bloggs (Main Club Coach), Jane Bloggs (Assistant Coach), Jane Smith (Welfare Officer), John Smith (Finance Manager) etc.
  • Where will your club be based? Please include full address including post code.
  • Who will your club sessions be aimed at? i.e., children and adults, children, females, disabled sessions etc.

 Please note, all coaches at the club must register with British Taekwondo on the Hub, have full disclosure checks** clearance with British Taekwondo and apply for British Taekwondo indemnity insurance through the Hub.

 **Only England & Wales based coaches should pay for their disclosure checks via the Hub. Coaches in Scotland, Northern Ireland and Gibraltar should contact our Membership Services team for further assistance.

Please provide detailed answers to the club questions above as this will help our team to process your enquiry quickly and efficiently. Once you have all the above information ready, including your kukkiwon certificate, please email everything across to membership.services@britishtaekwondo.org who will then be able to help with the set-up of your club and coach profile.

CLUB REQUIREMENTS:

  • All Coaches MUST be 1st Dan/Black Belt Grade or higher (photos/scans of Dan-Grading certificates must be emailed to British Taekwondo as evidence)
  • The club must be based within suitable premises to host sessions (club must carry out health and safety checks in accordance with the attached British Taekwondo Health & Safety Policy and Procedures)
  • A designated Club Welfare Officer (role description contained within ‘Welfare Officer Documents’ folder) who is not related to, in a relationship with or co-habiting with the Main Club Coach, to deal with all Safeguarding and child protection matters at the club
  • The Club Welfare Officer has to attend ‘Safeguarding & Protecting Children’ and ‘Time to Listen’ or equivalent child protection training workshops in your home nation and provide British Taekwondo with photocopies of their certificates. Find more information on our various welfare and safeguarding policies here: https://www.britishtaekwondo.org.uk/welfare-pack/

 BT Club Support

Contact our Development Officer for advice and guidance on your club’s structure, volunteer recruitment, funding, coach development and any other areas of club development at: development@britishtaekwondo.org

Before starting your club, you should go through the ‘Starting a New Club Checklist’, which is part of the attached ‘New Club Starter Pack’ to work out how your club should be set up, who should be involved and how to make sure your club model is sustainable. You should also check out all of our Club and Coach requirements below.

The New Club Starter Pack contains the following:

  1. Start a New Club (this document)
  2. Starting a New Club Checklist (Questionnaire to help you get all of your foundations in order and to prompt you to carry out the required research)
  3. Guide to Creating a Development Plan (Document to help you with writing your Club Development Plan)
  4. Club Development Plan Template (Blank Club Development Plan to complete, which should help you plan for the future and help ensure your club is sustainable)
  5. Club Structures (A breakdown of the different club legal structures, to help you decide the best set-up for your club)
  6. Funding Tips & Guide (helpful tips and advice on applying for external funding from Local Authorities and National Sporting Bodies e.g. Sport England, sportscotland etc.)
  7. Recruiting and Retaining Volunteers (links to useful volunteer information on your relevant national sporting body website)
  8. BT Club Financial Tracker (a custom-made spreadsheet to monitor your club income, outgoings and member numbers, to ensure your club is functioning properly and is sustainable)
  9. Sample Constitution (a template Club Constitution for not-for-profit clubs with a Management Committee)
  10. Online Delivery and Safety (a useful guide to delivering safe online sessions, which meet BT’s insurance requirements)
  • Welfare Officer Documents (advice and guidance to assist you with appointing and training your Club Welfare Officer and a sample role description – every BT club MUST have a fully-trained Welfare Officer)
  • Role Descriptions (sample, editable role descriptions for multiple roles within a Taekwondo club)

You are under no obligation to use any of the New Club Starter Pack documents (except the Welfare Officer Documents). Although, they have been designed to make the process of opening and running your club easier, and to support you when putting the foundations in place to operate as a long-term, sustainable BT club.

On completion of the ‘Starting a New Club Checklist’ you should have all the baseline information to inform the need for your club in the local area, the most relevant legal structure, the required personnel (paid and unpaid), your aims and objectives for the club and how you will achieve these through your development plan.

 RECOMMENDED TO HAVE IN PLACE:

  • A Club Management Committee (Chair Person, Administrator, Finance Manager, Development Coordinator etc.) to assist with the day to day running of the club duties i.e. membership administration, financial management, arranging and chairing club meetings, recruitment and marketing, club and Coach development
  • A Club Development Plan (to ensure the club is maximising its potential, is always sustainable, is working toward specific aims & objectives and is always able to adapt to changes)

 Please note: Having a club Management Committee and a Club Development Plan at a not-for-profit club will greatly increase your options when it comes to applying for external funding support.

 EXTRA INFO:

  • Membership and Insurance lasts 1 year with BT, it is to be renewed each year.
  • Disclosures last 3 years with BT before renewal is required.
  • Regarding membership prices, the coach is allowed to set their own price for members as other club costs need to be taken into account (i.e. hall hire, electricity, coach experience etc.)

 Key Contacts to Note

Office number: 0161 697 5330

Membership Services – Option 1 (Emily Moore – membership.services@britishtaekwondo.org)

Safeguarding – Option 2 (Rachel Smith – safeguarding@britishtaekwondo.org)

Development – Option 3 (James Docherty – development@britishtaekwondo.org)

Finance – Option 4 (Karen Welsh – finance@britishtaekwondo.org)

Events – Option 6 (Kate Atkinson – events@britishtaekwondo.org)

Grading (Neil Guest – grading@britishtaekwondo.org)

 


We would also recommend checking out the Club Matters website for a host of resources and support that will help put you and your club on the right path from day 1.

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