Details of British Taekwondo event sanctioning for 2024, including the new 2024 Event Sanctioning Form.

Event Sanctioning for 2024

The event sanction application period for 2024 will open on Tuesday 25th July 2023 and close at midnight on Sunday 20th August 2023. This sanction window is for Sport Taekwondo and Poomsae events.

The sanction window allows event hosts to submit a sanction request to British Taekwondo for consideration in the 2024 event calendar.

All sanction requests received during this period will be considered in line with the updated 2024 Event Sanction Policy. British Taekwondo will notify successful applicants before publishing the official 2024 event calendar.

If there are any dates in 2024 that remain available after the event of the sanction period British Taekwondo may, in consultation with the Referee Departments, permit additional sanction requests.

Online Q&A

Due to changes to the Sport Event Sanction Policy for 2024, British Taekwondo will host an online Q&A before the sanction application window opens. This session will be recorded and posted online, along with a written summary of the questions and answers.

  • The recording of the British Taekwondo Event Sanctioning for 2024 – Online Q&A for Event Hosts webinar is now available to watch here.

Download the British Taekwondo Sport Event Sanction Policy 2024

Overview Timeline

Thursday 20th July

  • 2024 Sport Event Sanction Policy Online Q&A. Watch the recording here.

Tuesday 25th July

  • 2024 Event Sanction Window Opens.

Sunday 20th August

  • 2024 Event Sanction Window Closes.

W/c Monday 21st August

  • British Taekwondo to review sanction applications and liaise with applicants to construct official 2024 Event Calendar.

W/c Monday 28th August

  • 2024 Event Calendar Published on the British Taekwondo website.

Sport Event Sanctioning

The new Sport Event Sanction Policy for 2024 is largely the same as the 2023 version. You can find the new policy and a more detailed review of the changes here.

The key changes to note are:

  • Event sanction requests must be submitted via digital form instead of paper, please see online form below.
  • A slight increased in the maximum number of events permitted.
  • Flat-rate hosting fees introduced to contribute towards growth of the sport event system.
  • Hosts can now choose to complete athlete audits themselves, or to request British Taekwondo does it (this is a chargeable service at £1 per person). British Taekwondo will continue to audit Officials and Coaches.
2024 Event Sanctioning Application Form – Combat Sport
2024 Event Sanctioning Form - Combat Sport

Thank you for your interest in holding a British Taekwondo sanctioned event.

Please complete the following form as fully as possible.

You will need to complete the form for each event sanction request.

If you will be applying for multiple events you will need to complete a new application form for each one. As some of the information requested is the same (e.g. Section 6 will ask you to "Please provide a brief history of this event"), you may wish to have this saved in a separate document to copy and paste as required.

If you have any questions, please contact events@britishtaekwondo.org

Organiser Details
5

Name of Event Organiser*

Name of Event Organiser*

Definition of event organiser: holds accountability for the event.

Clear selection

British Taekwondo Membership Number*

British Taekwondo Membership Number*

Clear selection

Name of Club*

Name of Club*

Clear selection

Email address*

Email address*

Clear selection

Contact telephone number

Contact telephone number

Clear selection
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Event Details
13

Name of Event*

Name of Event*

Recommended name format: Club Name – Event Type – Location – Year
Example: Whiston 1-2-1 Liverpool 2024

This name will be used in British Taekwondo communications about the event so should match the name as listed elsewhere.

Clear selection

Type of Event*

Type of Event*

Host fees for events are as follows:
- Club Event - £100 Host Fee
- Bronze Event - £200 Host Fee
- Silver Event - £250 Host Fee

Please note Host Fees are only payable when a sanction has been approved. There are no upfront fees.

Clear selection

Is your event proposed to be a one day, or two day event?*

Is your event proposed to be a one day, or two day event?*

Clear selection

Preferred start date of your event (first choice)*

Preferred start date of your event (first choice)*

Should your preferred event date be unavailable, please provide your second, third, fourth and fifth choice dates in the subsequent questions (if applicable).

Please note: The following dates are unavailable for Combat Sport events in 2024 due to pre-scheduled British Taekwondo events:
- 13th-14th January.
- 10th-11th February.
- 17th-18th February.
- 24th-25th February.
- 2nd-3rd September.
- 9th-10th September.
- 16th-17th September.

Clear selection

Start date of your event (second choice)*

Start date of your event (second choice)*

Should your preferred event date be unavailable, please provide your next option, if applicable.

Clear selection

Start date of your event (third choice)*

Start date of your event (third choice)*

Should your preferred event date be unavailable, please provide your next option, if applicable.

Clear selection

Start date of your event (fourth choice)*

Start date of your event (fourth choice)*

Should your preferred event date be unavailable, please provide your next option, if applicable.

Clear selection

Start date of your event (fifth choice)*

Start date of your event (fifth choice)*

Should your preferred event date be unavailable, please provide your next option, if applicable.

Clear selection

Venue Name*

Venue Name*

Clear selection

Venue Address & Postcode*

Venue Address & Postcode*

Clear selection

Expected Number of Competitors*

Expected Number of Competitors*

Clear selection

Number of Competition Areas*

Number of Competition Areas*

Clear selection

Venue Spectator Capacity*

Venue Spectator Capacity*

Clear selection
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Event Audit
Event Hosts can now choose to perform the event audit themselves by checking athlete memberships during registration, or during the weigh in process (we recommend during queuing).

Alternatively British Taekwondo can process your event audit, with a fee of £1 per person.

British Taekwondo will continue to audit all coaches and referees before the event to ensure Safeguarding is prioritised. This will include confirming criminal record and indemnity status prior to the event in the usual process. You must submit this information no later than 10-days before your event.
1

Will you require British Taekwondo to provide the Event Audit service?*

Will you require British Taekwondo to provide the Event Audit service?*

This service is charged at £1 per person on the audit list.

Clear selection
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Safety
8

British Taekwondo Health & Safety Plan - I have read and completed this document (Please Tick)*

British Taekwondo Health & Safety Plan - I have read and completed this document (Please Tick)*

By ticking this box, I confirm I have read and completed the British Taekwondo Kyorugi Event Health & Safety Plan. You do not need to submit this with your event sanction request. Please submit to tom.stammer@britishtaekwondo.org two weeks before the event.

Clear selection

Event Welfare & Safeguarding Officer's Name*

Event Welfare & Safeguarding Officer's Name*

Please note the Event Welfare & Safeguarding Officer cannot have another role on the day of the event.

Clear selection

Event Welfare & Safeguarding Officer's Membership Number*

Event Welfare & Safeguarding Officer's Membership Number*

Clear selection

Event Welfare & Safeguarding Officer Criminal Records Check (DBS or equivalent) Number*

Event Welfare & Safeguarding Officer Criminal Records Check (DBS or equivalent) Number*

Clear selection

I confirm that the Event Welfare & Safeguarding Officer has completed Welfare Officer Training (NSPCC Child Protection in Sport and Physical Activity Training plus Time To Listen by CPSU/UK Coaching).*

I confirm that the Event Welfare & Safeguarding Officer has completed Welfare Officer Training (NSPCC Child Protection in Sport and Physical Activity Training plus Time To Listen by CPSU/UK Coaching).*

*It is mandatory for Event Welfare Officers to complete training for the role. Sanction applications that nominate an unqualified Welfare Officer will be rejected.

Clear selection

Lead Medical Officer's Name*

Lead Medical Officer's Name*

Clear selection

Lead Medical Officer's Telephone Number*

Lead Medical Officer's Telephone Number*

Clear selection

I agree that I have the medical cover in place in line with the British Taekwondo Sport Event Health & Safety Plan*

I agree that I have the medical cover in place in line with the British Taekwondo Sport Event Health & Safety Plan*

Clear selection
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People Responsible for Competition Management
6

Accredited IT Manager's Name*

Accredited IT Manager's Name*

Clear selection

IT Manager Phone Number*

IT Manager Phone Number*

Clear selection

Chief Referee's Name*

Chief Referee's Name*

Clear selection

Chief Referee's Membership Number*

Chief Referee's Membership Number*

Clear selection

Accredited Competition Manager's Name*

Accredited Competition Manager's Name*

Clear selection

Accredited Competition Manager's Membership Number*

Accredited Competition Manager's Membership Number*

Clear selection
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Event Information and Promotion
4

Will you produce an Information Pack / Outline?*

Will you produce an Information Pack / Outline?*

If yes, please email a copy to events@britishtaekwondo.org and media@britishtaekwondo.org

Clear selection

Does your event or club(s) have a logo?*

Does your event or club(s) have a logo?*

If yes, please email a copy to events@britishtaekwondo.org and media@britishtaekwondo.org

Clear selection

Please provide a brief history of this event*

Please provide a brief history of this event*

• Has it taken place before, or is this the first time?
• Why are you hosting it?
• Who is the event aimed at?
• Tell us about the club(s) hosting the event
• What is the USP (Unique Selling Point) of the event?

Clear selection

Please share your event or club social media accounts

Please share your event or club social media accounts

• Facebook
• Instagram
• LinkedIn
• Twitter
• YouTube
• Others?

Clear selection
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Declaration
I declare that it is my responsibility to ensure that all guidelines described in British Taekwondo Policies & Procedures and its Insurance Policy are complied with in their entirety.

A summary of these guidelines is below. It is not an exhaustive list and the original documents must be referred to:
• All the correct safety procedures and equipment are adhered to.
• All officials and contestants hold the required qualifications.
• All officials and contestants hold a current British Taekwondo Membership.
• All Centre Referees hold valid professional indemnity insurance.
• All contestants’ British Taekwondo licences will be checked to confirm that they are current.
• A record will be kept of all the contestants’ names, British Taekwondo licence numbers and expiry dates.
• The British Taekwondo photography policy will be in force.
• The correct weight divisions determined by British Taekwondo will be used.
• The correct age categories determined by British Taekwondo will be used.
• The minimum entry grade for competitions is 9th Kup (no white belts permitted).
3

Organiser's Name*

Organiser's Name*

Clear selection

Date*

Date*

I understand that if my sanction request is provisionally approved I must pay the sanction fee in full before British Taekwondo will confirm final approval.

Clear selection

I have read the declaration and declare that it is my responsibility to ensure that all guidelines described in British Taekwondo Policies & Procedures and its Insurance Policy are complied with in their entirety.*

I have read the declaration and declare that it is my responsibility to ensure that all guidelines described in British Taekwondo Policies & Procedures and its Insurance Policy are complied with in their entirety.*

Clear selection
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2024 Event Sanctioning – Poomsae

British Taekwondo is working with the Poomsae Referee Department to develop a provisional Poomsae Event Sanctioning Policy. However, this will not come into effect before the 2025 event calendar.

To apply for a Poomsae event sanction in 2024, prospective hosts should email events@britishtaekwondo.org with the email subject line POOMSAE EVENT HOSTING.

Poomsae Event Sanctioning

The process for 2024 Poomsae event sanctioning is the same as in 2023. Potential hosts need to email the Poomsae event sanction form to events@britishtaekwondo.org before midnight on Sunday 20th August.

British Taekwondo is working with the Poomsae Referee and Performance Departments to develop a dedicated Poomsae Event Sanction Policy for 2025 and beyond.

Event sanction process questions or queries

If you have questions or queries about the event sanction process, please contact the Events team by emailing events@britishtaekwondo.org