Details of British Taekwondo event sanctioning for 2025.

The event sanction application period for 2025 will open at midday on Monday 16th September 2024 and close at midday on Monday 21st October 2024. This sanction window is for Sport Taekwondo and Poomsae events.

The sanction window allows event hosts to submit a sanction request to British Taekwondo for consideration in the 2025 event calendar.

All sanction requests received during this period will be considered in line with the updated 2024 Event Sanction Policy. British Taekwondo will notify successful applicants before publishing the official 2025 event calendar.

If there are any dates in 2025 that remain available after the event of the sanction period British Taekwondo may, in consultation with the Referee Departments, permit additional sanction requests.

Sport Event Sanctioning

The Sport Event Sanction Policy for 2025 is largely the same as the 2024 version. Click the link above to view the sanctioning policy

The key change to note is:

  • Discontinuation of the event weekend membership for participants who are not members of British Taekwondo. This item has been removed due to extremely low uptake in 2024.

To apply for a Kyorugi event sanction in 2024, prospective hosts must submit the online application form. The form will be available on this page from Monday 16 September 2024 to Monday 21st October 2024.

Poomsae Event Sanctioning

British Taekwondo is working with the Poomsae Referee Department to develop a provisional Poomsae Event Sanctioning Policy. However, this will not come into effect for the 2025 event calendar.

To apply for a Poomsae event sanction in 2024, prospective hosts must submit the online application form. The form will be available on this page from Monday 16 September 2024 to Monday 21st October 2024.

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2025 Event Sanctioning Application Form
2025 Event Sanctioning Form

Thank you for your interest in holding a British Taekwondo sanctioned event.

Please complete the following form as fully as possible.

You will need to complete the form for each event sanction request.

If you will be applying for multiple events you will need to complete a new application form for each one. As some of the information requested is the same (e.g. Section 6 will ask you to "Please provide a brief history of this event"), you may wish to have this saved in a separate document to copy and paste as required.

If you have any questions, please contact events@britishtaekwondo.org

Organiser Details
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Name of Event Organiser*

Name of Event Organiser*

Definition of event organiser: holds accountability for the event.

Clear selection

British Taekwondo Membership Number*

British Taekwondo Membership Number*

Clear selection

Name of Club*

Name of Club*

Clear selection

Email address*

Email address*

Clear selection

Contact telephone number

Contact telephone number

Clear selection
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Event Details
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Name of Event*

Name of Event*

Recommended name format: Club Name – Event Type – Year Example: Bluewave Open 2025 This name will be used in British Taekwondo communications about the event so should match the name as listed elsewhere.

Clear selection

Level of Event*

Level of Event*

British Taekwondo will approve a set number of Kyorugi events per calendar year:
Silver (Open): 10 per calendar year
Bronze: (1-2-1) 10 per calendar year
Club event: No limit per calendar year

The are currently no limits on the number of Poomsae events per calendar year.

Clear selection

Is your event proposed to be a one day, or two day event?*

Is your event proposed to be a one day, or two day event?*

Clear selection

Type of event*

Type of event*

Choose
Kyorugi
Poomsae
Combined Kyorugi and Poomsae
Clear selection

Preferred start date of your event (first choice)*

Preferred start date of your event (first choice)*

Should your preferred event date be unavailable, please provide your second, third, fourth and fifth choice dates in the subsequent questions (if applicable). Please note:

The following dates are unavailable for any events in 2025 due to pre-scheduled British Taekwondo events: -
22-23 March
04-05 October
08-09 November
29-30 November

Clear selection

Start date of your event (second choice)*

Start date of your event (second choice)*

Should your preferred event date be unavailable, please provide your next option, if applicable.

Clear selection

Start date of your event (third choice)*

Start date of your event (third choice)*

Should your preferred event date be unavailable, please provide your next option, if applicable.

Clear selection

Start date of your event (fourth choice)*

Start date of your event (fourth choice)*

Should your preferred event date be unavailable, please provide your next option, if applicable.

Clear selection

Start date of your event (fifth choice)*

Start date of your event (fifth choice)*

Should your preferred event date be unavailable, please provide your next option, if applicable.

Clear selection

Venue Name*

Venue Name*

Clear selection

Venue Address & Postcode*

Venue Address & Postcode*

Clear selection

Expected Number of Competitors*

Expected Number of Competitors*

Clear selection

Number of Competition Areas*

Number of Competition Areas*

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Event Audit
Event Hosts can now choose to perform the event audit themselves by checking athlete memberships during registration, or during the weigh in process (we recommend during queuing).

Alternatively British Taekwondo can process your event audit, with a fee of £1 per person.

British Taekwondo will continue to audit all coaches and referees before the event to ensure Safeguarding is prioritised. This will include confirming criminal record and indemnity status prior to the event in the usual process. You must submit this information no later than 10-days before your event.
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Will you require British Taekwondo to provide the Event Audit service?*

Will you require British Taekwondo to provide the Event Audit service?*

This service is charged at £1 per person on the audit list.

Clear selection
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Safety
8

British Taekwondo Health & Safety Plan*

British Taekwondo Health & Safety Plan*

By ticking this box, you confirm that you understand you are responsible for completing the British Taekwondo Event Health & Safety Plan.

You do not need to submit this with your event sanction request. Please submit to tom.stammer@britishtaekwondo.org two weeks before the event.

Clear selection

Event Welfare & Safeguarding Officer's Name*

Event Welfare & Safeguarding Officer's Name*

Please note the Event Welfare & Safeguarding Officer cannot have another role on the day of the event.

Clear selection

Event Welfare & Safeguarding Officer's Membership Number*

Event Welfare & Safeguarding Officer's Membership Number*

Please check this person has valid British Taekwondo membership and has completed the Time To Listen course before submitting this form.

Clear selection

Event Welfare & Safeguarding Officer Criminal Records Check (DBS or equivalent) Number*

Event Welfare & Safeguarding Officer Criminal Records Check (DBS or equivalent) Number*

Clear selection

I confirm that the Event Welfare & Safeguarding Officer has completed Welfare Officer Training (NSPCC Child Protection in Sport and Physical Activity Training plus Time To Listen by CPSU/UK Coaching).*

I confirm that the Event Welfare & Safeguarding Officer has completed Welfare Officer Training (NSPCC Child Protection in Sport and Physical Activity Training plus Time To Listen by CPSU/UK Coaching).*

*It is mandatory for Event Welfare Officers to complete training for the role.

Sanction applications that nominate an unqualified Welfare Officer will be rejected.

Clear selection

Lead Medical Officer's Name*

Lead Medical Officer's Name*

Clear selection

Lead Medical Officer's Telephone Number*

Lead Medical Officer's Telephone Number*

Clear selection

I confirm that I will have the medical cover in place in line with the British Taekwondo Sport Event Health & Safety Plan*

I confirm that I will have the medical cover in place in line with the British Taekwondo Sport Event Health & Safety Plan*

Clear selection
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People Responsible for Competition Management
4

Accredited IT Manager's Name*

Accredited IT Manager's Name*

This is the person who will manage your scoring system, and/or PSS for Kyorugi.

Clear selection

Chief Referee's Name*

Chief Referee's Name*

Please ensure your Chief Referee is approved by the British Taekwondo Referee Departments before submitting this form.
Application forms with an unapproved Chief Referee will be rejected.

Clear selection

Chief Referee's Membership Number*

Chief Referee's Membership Number*

Clear selection

Competition Manager's Name*

Competition Manager's Name*

Clear selection
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Event Information and Promotion
4

Will you produce an Information Pack / Outline?*

Will you produce an Information Pack / Outline?*

If yes, please email a copy to events@britishtaekwondo.org and media@britishtaekwondo.org so that we can support your event through British Taekwondo website and social media channels.

Clear selection

Does your event or club(s) have a logo?*

Does your event or club(s) have a logo?*

If yes, please email a copy to events@britishtaekwondo.org and media@britishtaekwondo.org

Clear selection

Please provide a brief history of this event*

Please provide a brief history of this event*

• Has it taken place before, or is this the first time?
• Why are you hosting it?
• Who is the event aimed at?
• Tell us about the club(s) hosting the event
• What is the USP (Unique Selling Point) of the event?

Clear selection

Please share your event or club social media accounts

Please share your event or club social media accounts

• Facebook • Instagram • LinkedIn • Twitter • YouTube • Others?

Clear selection
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Declaration
I declare that it is my responsibility to ensure that all guidelines described in British Taekwondo Policies & Procedures and its Insurance Policy are complied with in their entirety.

A summary of these guidelines is below. It is not an exhaustive list and the original documents must be referred to:
• All the correct safety procedures and equipment are adhered to.
• All officials and contestants hold the required qualifications.
• All officials and contestants hold a current British Taekwondo Membership.
• All Centre Referees hold valid professional indemnity insurance.
• All contestants’ British Taekwondo licences will be checked to confirm that they are current.
• A record will be kept of all the contestants’ names, British Taekwondo licence numbers and expiry dates.
• The British Taekwondo photography policy will be in force.
• The correct divisions determined by British Taekwondo will be used.
• The correct age categories determined by British Taekwondo will be used.
• The minimum entry grade for competitions is 9th Kup (no white belts permitted).
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Organiser's Name*

Organiser's Name*

Clear selection

Date*

Date*

I understand that if my sanction request is provisionally approved I must pay the sanction fee in full before British Taekwondo will confirm final approval.

Clear selection

I have read the declaration and declare that it is my responsibility to ensure that all guidelines described in British Taekwondo Policies & Procedures and its Insurance Policy are complied with in their entirety.*

I have read the declaration and declare that it is my responsibility to ensure that all guidelines described in British Taekwondo Policies & Procedures and its Insurance Policy are complied with in their entirety.*

Clear selection
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“></a>”]apply to host a poomsae competition in 2025

Event sanction process questions or queries

If you have questions or queries about the event sanction process, please contact the Events team by emailing events@britishtaekwondo.org